How to create usage reports in Microsoft 365 admin center portal

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Case

In this how-to article, we will show you how to view Microsoft 365 usage reports in the admin center portal. To access the Microsoft 365 admin center portal, browse to https://admin.microsoft.com and login with your global administrator credentials.

To create a Microsoft 365 health assessment report, consult the following KB article:
https://stefanos.cloud/kb/how-to-create-a-microsoft-365-health-assessment-report/.

Solution

Microsoft 365 usage reports

Microsoft 365 usage reports show how people in your business are using Microsoft 365 services. Reports are available for the last 7 days, 30 days, 90 days, and 180 days. Data won’t exist for all reporting periods right away. The reports become available within 48 hours. To navigate the Microsoft 365 usage reports, navigate to menu “Reports” and click on “Usage”.
You can choose the time span of the usage reports from the calendar-like icon on top right hand corner of the “Usage” page. The following usage reports are available. You can click on the “View more” button in any section to see more details about a specific Microsoft 365 usage metric. Also by clicking on the “Help” button on the top right hand corner of the page, you will be redirected to the Microsoft 365 documentation section explaining the Microsoft 365 usage metric chosen at any given moment.

  1. Active users
  2. Active users – Microsoft 365 Services
  3. Active users – Microsoft 365 Apps
  4. Email activity
  5. Microsoft Teams activity
  6. OneDrive files
  7. SharePoint files
  8. Office activations
  9. Yammer activity
  10. Forms activity
  11. Skype for Business activity
  12. Viva Learning activity
  13. Viva Insights activity
  14. Microsoft browser usage
  15. Microsoft 365 usage analytics. You need to click on the “Get Started” button to opt-in for Microsoft 365 usage analytics. This way you can analyze and explore usage data in Power BI. After clicking the Get Started button, on the popup page check the “Make organizational usage data available to Microsoft 365 usage analytics for Power BI” option and click Save.

Microsoft 365 productivity score

Productivity Score provides insights into your organization’s digital transformation journey through its use of Microsoft 365 and the technology experiences that support it. Your organization’s score reflects people and technology experience measurements and can be compared to benchmarks from organizations similar to yours. Enable Productivity Score to learn how people in your org use Microsoft 365, and how your org’s Technology infrastructure influences productivity. To enable the Microsoft 365 productivity score for your tenant, navigate to menu “Reports” and click on “Productivity Score” then click on the “Enable Productivity Score” button. After you allow use of your organization’s data for Productivity Score, it can take up to 24 hours before insights are available.

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